Sunday, August 15, 2010

continued from techsoup...Collaboration Features.

· Screen-Sharing Capabilities
One of the most common collaborative features found in web conferencing services is the ability to share resources on one computer with the entire group. While the majority of web conferencing tools will let the presenter show attendees' his or her desktop or certain documents, others go one step further by sharing chosen applications in a full-screen view or by allowing the presenter to highlight a specific portion of his or her screen.
· Multiple Presenters
Since meetings frequently include staff members and volunteers who have expertise in different areas of a project or an initiative, the initiator may want to hand off presentation duties to someone else. If your organization needs to run meetings this way, look for a conferencing service that allows for multiple participants to assume presentation duties.
· Drawing and Annotation Tools
In the course of presenting a document or a web page to your colleagues, you might need to underscore certain points or note ideas generated during the discussion. To this end, many web conferencing services provide annotation tools — such as pencils, pens, and virtual sticky notes — similar to those found in popular graphic-design applications.
· Whiteboard
If your organization routinely uses dry-erase whiteboards to capture notes and thoughts when holding in-person meetings, you may want to look for a web conferencing service with a virtual equivalent. A whiteboard gives meeting participants a dedicated space for brainstorming ideas or outlining projects, a potentially useful feature when you're bringing people together to collaborate rather than simply presenting information.

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