Even if your nonprofit is headquartered in a single location, your employees, volunteers, and funders may be scattered across the country — or possibly the world. And while your organization likely uses email or telephone for the majority of its long-distance communication, sometimes a full-blown meeting is the only way to hammer out the details of an important initiative.
Rather than stretching your tight budget to fly out key project team members for an in-person meeting, you might consider using a web conferencing service, which lets anyone with an Internet connection and a web browser meet and collaborate online in real time.
In general, web conferencing tools work in the same way. The person initiating the conference sets up a new meeting in the tool and then invites participants to join by sending them an email containing the meeting's time, date, password, URL, and login instructions. Some conferencing tools require participants to install a piece of software on their own computers before they can participate, though others are entirely web-based. All require an Internet connection.
The tools diverge primarily in the features they provide for collaboration and communication. For instance, some let participants speak to one another through their computers' microphones while others let everyone interact via video.
to be continued...
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