· Recording
One advantage that many web conferencing services have over in-person meetings is the ability to record entire meetings (including audio) as a video file. This way, if meeting attendees forget important points or need to reference presentations at a later date, they can simply view the recording rather than contact other participants with questions. Some services allow meeting initiators to store recordings on their local machines, while others host the files on their own site, a point to consider if your nonprofit's computers are short on hard-drive space.
· Subscription Versus Pay-Per-Use Plans
How often your organization plans to hold online meetings is a key factor in deciding whether you should select a service with a subscription model or one that charges you on a per-meeting basis.
If you just need to hold occasional, small meetings, a pay-per-use plan — might be the most economical choice. On the other hand, nonprofits that need to hold larger weekly meetings may find it cheaper to subscribe to a service that charges a flat monthly (or yearly) fee for a set number of participants. If you do decide that a subscription makes the most sense for your organization, check to see whether the service locks you into a contract, and make sure you're comfortable with the terms.
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