Installation and Setup:
· Required Software
As previously mentioned, certain web conferencing services require that the meeting initiator — and in some cases the attendees — install a software program or browser plug-in. If you decide on a service that requires such software, you'll need to make sure before your first meeting that the appropriate parties are willing to install the application and understand how to do so. Also, you should check to make sure that meeting initiators and attendees are running an operating system that's compatible with the software.
· Integrated Invitation Features
Many web conferencing services provide features that interface with Microsoft's ubiquitous Outlook email application. If your organization plans to hold regular or recurring meetings with a large number of attendees, choosing a service that adds the meeting's details to participants' Outlook calendars can help ease the planning process. For added convenience, some web conferencing tools also let you schedule or join meetings from directly within Outlook.
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