Sunday, July 25, 2010

Preparing for your conference call.

Make a list of attendees who will be on your conference call, including where they are from and general personal information you have about them. You can use this to chat while you’re waiting on additional attendees to join.
Send a reminder email the day of the call if it is after lunch, or the day before if the call is scheduled in the morning. This will help make sure everyone arrives on time. You can also use this opportunity to send any reports or documents that will be needed on the call. If someone else created these materials, be sure to give them credit (or prevent blame from falling on you) by forwarding the message they sent to you containing the documents or saying “I’ve attached John’s report, which he will be walking through on the call”. It is your responsibility as the leader of the call to ensure that everyone is on the same page and that everyone has completed their responsibilities prior to the call.

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